Columbia Payments Central

You can self-enroll in Columbia Payments Central within Business Online Banking. Follow the simple steps below to get started. If you are not currently using Business Online Banking, please contact your branch for more information.

1. Log into Business Online Banking
2. From the Transfers and Payments menu, select Columbia Payments Central Admin.
3. Click Enroll now and follow the prompts.

If you are using Xero, NetSuite, QuickBooks Desktop or QuickBooks Online and have enrolled in Payables Pro or Payables and Receivables Pro, you can easily connect your accounting software to sync bills, payments, and vendors, saving time and eliminating double data entry. Once connected, 2-way sync happens automatically. For example, bills added in Xero, NetSuite, QuickBooks Desktop, and QuickBooks Online will automatically appear in your Bills tab in Bill Pay, allowing you to quickly pay them. Likewise, when you schedule a payment in Bill Pay, the payment details sync instantly with accounting software sync provider, keeping your records up to date without requiring manual input.

To connect to your accounting software:

1. Go to Settings
2. Select Sync and import
3. Under Sync Accounting Software, select your provider
4. Click Connect on the provider.

Yes, with the Pay Bills feature, you can use a credit card to pay bills and invoices.

• Extended cash flow–Defer payments and hold onto your cash longer.
• Potential rewards–Earn points, miles, or cashback, depending on your card.

Note: Payments made using a credit card will incur a 2.99% transaction fee. This fee is assessed at the time of the transaction and will be included in the total amount charged to your card.

You can conveniently add a credit card when adding funding methods to your account or when scheduling a payment to vendors that accept credit cards.

To pay with a card, you need to first add it as a funding method to your account:

1. Go to Settings
2. Go to Funding Methods
3. Click Add Card
4. Add your card details and click Save and continue
5. Fill in your name and address and click Save card & assign users to choose who can use this card
6. To save this card and assign users later, click Save card & close

The supported credit card types are:

• Visa – consumer and commercial
• Mastercard – commercial only

Note: Debit cards and prepaid cards are currently not a supported Funding Method.

Users can add, edit and delete vendors, billers, and suppliers that they want to pay. To add a vendor to your list, go to the Vendors tab then click the +Add Vendor button.

1. Enter vendor name and click Enter
2. Select the vendor from the list or click +Add new vendor
3. Enter the vendor account number
4. Confirm the vendor account number
5. Enter the vendor ZIP code
6. Select Save and close

If your vendor is not showing on the list, you can easily add them by clicking the +Add new vendor button and providing the following information:

1. Provide the vendor name in the search field and click Enter
2. The system will indicate: No results were found
3. Select +Add new vendor
4. Enter vendor account number
5. Confirm vendor account number
6. Enter vendor phone number
7. Enter vendor email address – optional
8. Enter vendors complete mailing address – city, state, ZIP
9. Select Save and close

Yes, you can schedule a one-time payment by following these steps:

1. Go to Vendors
2. Click Pay
3. Select Vendor
4. Add dollar amount
5. Select Funding Method
6. Select Delivery Date from the Calendar
7. Click Confirm and pay

Note: When you schedule a check payment, there are two important dates to understand:

Debit on: This is the date when funds are withdrawn from your account. This is also the date on which we will issue and mail the check to your vendor. Funds are always debited 5 business days prior to the “Estimated deliver by” date. By changing the “Estimated deliver by” date, you can choose when the funds are debited, avoiding surprises from unpredictable vendor deposits.

Estimated Delivery by: The estimated delivery date indicates when your vendor can expect to receive this payment; the actual delivery date may vary.

The Bill Pay feature processes your payments and delivers them to your vendors. If your vendor prefers paper checks, we'll send them for free on your behalf. Paper checks are sent via USPS, and delivery to the vendor takes approximately 5-7 business days. We offer you secure check protection. This gives you more control and security for paper checks that are delivered through the mail.

With check protection, you can enjoy the following benefits:

• Allowing you better cash flow control: You can choose when funds are debited, avoiding surprises from unpredictable vendor deposits.
• Keeping your bank details secure: Your bank details are never visible on paper checks. This helps protect you from check forgery and fraud.
• End-to-end handling: With our secure check protection, you have complete control over when funds are withdrawn. By preventing unexpected deposits, we ensure your checks are protected from bounce risks, and you can easily void a check before it's deposited.

Yes, you can add your company logo and branding color to the invoice template.